Tag Archives: sustainability

Funding the JWA

Sustaining a cultural heritage institution like the JWA brings about a number of challenges. As the JWA engages members of its community in creating solutions for sustainability and preservation, the institution is also faced with the challenge of ensuring that it has the funding it needs to operate now and into the future. This is an important part of the operations and plans of any repository. Sustainability is comprised of more than just the technologies and information professionals that will ensure that an institution’s materials will remain preserved and accessible. A sustainable repository is also a repository that has the funding that can make these other components possible.

According to its 2009 Annual Report, the JWA’s total net assets were $7,102,061 while its total net liabilities were $68,917. While these numbers may not seem to very large when we apply them to larger institutions, they allow a small digital archive like the JWA to operate. The Annual Report also provides information on the board of directors of the JWA and the institution’s donors. The donors listed include those who donated $100,000 and more to those who donated $250 and everyone else in between.

The JWA is frank about the fundraising efforts one their website. They encourage visitors to donate and these donations can be made for specific purposes. For example, the development of the oral history archive that we touched on previously is supported in part by users and visitors of the JWA website. Sponsors of cultural heritage institutions can be comprised of both individuals and commercial businesses. The JWA seems to embrace this approach to building on the financial piece of the sustainability puzzle.


Oral History and the JWA

The rise of Oral History is one of the most exciting developments in the fields of History and Cultural Heritage Studies. Oral histories bring about new voices and sources to fields and allow us to look at the past in new ways. However, creating and preserving oral histories presents us with a number of new challenges as well.

As a relatively small cultural heritage repository, the JWA has taken on a role as both a repository of oral histories but as a guide for others who wish to conduct and preserve oral histories as well.

Oral history allows a number of different people to participate in creating narratives of the past. The JWA recognizes and encourages this kind of participatory action research. They have created a guide for conducting oral history, In Our Own Voices: Conducting Life History Interviews with American Jewish Women. About the guide, they state, “Designed for use by individuals, as well as community groups, the guide invites readers to become “makers of history” by using oral history to capture and preserve the stories of their mothers and grandmothers, teachers and colleagues, community members and friends.”

An important thing to note is that In Our Own Voices is licensed under Creative Commons and available for download as a free PDF on the JWA website. By creating resources such as this guide, the JWA is not only encouraging others to conduct oral history interviews, they are directly engaging in a discourse that promotes access to and sustainability of cultural heritage.

Preserving oral history can be particularly difficult as it dictates that the recordings be maintained carefully across their (hopefully long) lifespan. The JWA has an oral history archive that they are working to make easily accessible to the public while ensuring that the materials remain preserved. According to their website:

“For over a decade, the Jewish Women’s Archive has been conducting oral histories. Parts of these interviews have been used in various exhibits on our website. Now we have embarked upon an ambitious program to preserve the interviews by digitizing and maintaining them, along with edited transcripts and other digital artifacts, in a secure repository. Over the next few years we will be increasing access to these materials and making them easier to find and search. We are also developing tools so that teachers and students can use the interviews, selected clips, images, and other primary documents to create online displays and presentations. We began podcasting from this resource in the fall of 2008, and the first full oral histories were moved to a digital repository in winter 2009. We are currently seeking funding and support to make contents in this repository publicly accessible as we continue our work to assure its long-term preservation.”

According to Ari Davidow’s report on the work he and his colleagues are doing at the JWA oral histories, preservation and sustainability of materials like oral histories can happen for small institutions when they turn to cloud computing and open source software. The JWA has turned to Drupal and Fedora in this effort. Davidow states, “In this project we approached long-term Digital Asset Management by accomplishing just enough work with Fedora so that our most urgent assets could be ingested and managed. At the same time we directed development in Drupal, an open source content management system. So that as we develop our public web ‘face’ we are also developing the common ways of working with data and displaying digital objects. Soon, Drupal, an excellent CMS which has no particular digital asset management affordances will be ready to serve as the front end to Fedora, an excellent Digital Repository Framework with enviable digital asset management hooks, but no interface of which to speak.”

Through collaboration with different communities, the JWA is working towards solutions for digital sustainability and a historical landscape with and increased plurality of voices.

The JWA and The Small Archives Community on DuraSpace

The challenges faced by a digital archive like the Jewish Women’s Archive can be quite different from those faced by more traditional analog archives. Though issues such as sustainability and preservation need to be tackled by both types of repositories, the nature of the repositories ensures that these issues are approached in different ways.

Clearly, preservation of digital materials is vastly different than preservation of materials such as paper manuscripts. It requires constant upkeep in addition to both hardware and software that can prove to be expensive.

As a digital archive, the JWA is at the forefront of the digital cultural heritage field. One way that they are choosing to address the sustainability and preservation challenges they face is through collaboration with others in the field that are sure to face the same challenges. On the JWA Technology page they state, “We initiated and co-founded the DuraSpace “Small Archives” Community to find long-term, Open Source solutions that will enable preservation of all of our materials in an affordable, sustainable way.” The technologies to ensure that digital materials are preserved are still being developed and perfected. Ensuring that they include Open Source options is vital for non-proprietary organizations that value access like the JWA.

DuraSpace is an ideal solution for small digital archives as its charge is to provide these kinds of organizations with software and services in providing open access to their materials. The Small Archives Community on DuraSpace is intended to provide support for archives that are not highly funded and staffed. Their mission statement is as follows: “The mission of the Small Archive Solution Community is to address the need for small organizations to assure preservation of, dissemination of, and long term access to their cultural heritage assets. As a community we can not only further preservation access and foster knowledge sharing, but can collaborate to secure resources to develop tools, training, documentation, and general solutions. This community is intended for the thousands of small cultural heritage organizations who lack resources to implement a solution on their own.”

By collaborating with others in the field and spearheading the Small Archives Community, the JWA is not only helping themselves, they are also ensuring that the field of cultural heritage continues to thrive. By promoting the development of Open Source technologies and solutions to preservation, the JWA is working towards a cultural heritage field where digital archives are both accessible and sustained.

Digital Stewardship at the Jewish Women’s Archive

This blog aims to explore topics within digital stewardship at the Jewish Women’s Archive, a virtual archive headquartered in Brookline, Massachusetts.  For more information on the JWA, see their website or the About page of this blog.